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AML Directive FAQs

The European Union's Fourth Anti-Money Laundering Directive was implemented into UK law on 26 June, 2017. The directive includes fundamental changes to Anti-Money Laundering (AML) procedure at law firms, including changes to customer due diligence and a strong focus on risk assessments.

AML Search is the UK standard in anti-money laundering customer due diligence screening. It gives a fast, accurate result, providing peace of mind that there will be no unexpected delays, additional costs, or lost money (through fraud) further down the line.

Do not hesitate to contact our customer services team on 0800 085 8050 if you would like to discuss the changes with one of our knowledgeable advisors.

The EU's Fourth Anti-Money Laundering Directive

What has changed?

Under previous regulations firms could automatically apply simplified customer due diligence under certain circumstances. However, under the new regulations, firms are also required to conduct a fully documented risk assessment. Exemption from enhanced due diligence is no longer automatic. A decision to apply simplified due diligence will need to be evidenced by a documented risk assessment, and all clients must be subject to Sanctions and Politically Exposed Persons (PEP) screening. Customer due diligence records must be kept and made available to regulators, and you must carry out on-going due diligence monitoring for all clients.

What does this mean for me and my firm?
  • You must be able to evidence that risk assessments are carried out and kept up-to-date, including clients, countries or geographic areas, products, services, relationships, transactions or delivery channels. 

  • Policies and procedures that take the firm's risk assessment into consideration must be implemented, and testing of these procedures carried out. 

  • You/your firm must arrange training of staff in risk assessments, customer due diligence and on-going due diligence. Compliance reporting and electronic hard copy records management must also be implemented. 
Is this the law?

Yes, the European Union’s Fourth Anti-Money Laundering Directive was implemented into UK law on 26 June, 2017.

What is the risk if I don't comply?

There are both regulatory and legal / criminal penalties for non-compliance. The Policing and Crime Act 2017 has increased fines up to £1,000,000 and increased prison sentences from two to seven years where ‘the person has breached a prohibition, or failed to comply with an obligation, that is imposed by or under financial sanctions legislation.’ (Policing and Crime Act 2017). Regulators, including the Solicitors Regulatory Authority and Financial Conduct Authority, may also impose penalties of their own.  

What does Geodesys offer?

Geodesys is a provider of AML Search, the UK standard in anti-money laundering customer due diligence screening. It's quick, simple and verifies the identity of your customers in real-time, giving you a clear indication of the level of risk.

The AML Search includes:

  • improved electronic screening and risk assessment based on information collected from you during the order process.

  • the ongoing retention, monitoring and disposal of data in accordance with new laws.

  • an AML dashboard to assist you with the ongoing management and compliance of your AML procedures and automated alerts when data about an individual is found to be non-compliant at some point after the initial search. 

  • automated screening of sanctions, politically exposed persons (PEP) and alert lists.

  • simplified and enhanced due diligence based upon an automated risk assessment.

  • compliance reporting - AML Search monitors compliance of clients and the firm in real-time, with reports available to download.

  •  the option to choose either a simplified AML search (£3.00 inc VAT) or an enhanced AML search (£6.00 inc VAT), according to your risk assessment policy.

Please note that AML Search does not replace your current approach towards identity checks and due diligence, but is intended to compliment comprehensive record keeping relating to those actions. 

Do I need to register again if I have purchased an AML product from you previously?

As part of the new legislation you are required to register for the new AML products, even if you have purchased them from us previously. 

This registration process should be carried out by your Money Laundering Officer (MLO) by entering your Information Commissioner's Office (ICO) reference number when prompted. 

Colleagues covered by the same ICO number (please check your ICO number is the same, especially if you are from a different branch or 'sister' company) can then register too. 

View a user guide to registering for AML here.

What is my ICO number?

If you or your Money Laundering Officer (MLO) does not know your ICO number, it can be found by searching here.

Which version of the search should I be doing?

We recommend simplified for family members, close friends, or regular clients. Enhanced should be used for everyone else. 

What is the difference between simplified due diligence and enhanced due diligence?

Simplified due diligence is typically for ‘low risk’ work or transactions and requires:

  • a risk assessment
  • documentary evidence of the client’s identity and address
  • electronic screening of financial sanctions, specially designated nationals and politically exposed persons.

Enhanced due diligence is typically for ‘medium and high risk’ work or transactions and requires all of the above, with the addition of:

  • positive and negative verification of the client’s identity, date of birth and address. 
Which data sources are checked?
  • Multiple hard copy documentary evidence, including passport and driving licence
  • Multiple confirmations of identity
  • Multiple confirmations of address
  • Multiple date of birth matching
  • Multiple alert sources and financial sanctions files
  • Politically Exposed Persons List (PEP)
  • CIFAS (UK Fraud Prevention Service)
  • Full electoral roll
  • Bankruptcy records
  • County Court Judgements
  • Deceased checks
  • Full financial records (shares data) checks
  • Specially designated nationals file
  • UK, European and US sanctions lists
  • Financial Times shares index 
Do we have to carry out this search on everybody? Including probate / other areas of the firm?

It is recommended for anywhere where there is a risk involved. However for conveyancing you MUST do it in every instance. For example, if a client contacts you the day after you have carried out an AML search wishing to purchase a second property, a second AML search must be done. 

How can we be set up to do this? Does everyone need an account, or one dedicated member of the team?

It is up to you but we recommend each person has an account they can use for AML searches. You can register for our website here.

How does charging work? Can we charge this onto our clients?

The SRA states that AML cannot be described as disbursements in your advertisements. These elements should not be included as additional charges that are passed on to your clients. This includes, the costs of undertaking client due diligence, including identification checks for anti-money laundering purpose. However, if the costs are particularly high, for example overseas company search, this cost may be charged to the client with client consent and explanation to the client of the likely cost. 

What documents have to be uploaded?

You are not obliged to upload any documents, although you must tick a box to confirm that the information recorded and submitted (passport number etc) matches the documentation you have personally seen. We would, however, recommend you upload all documents.     

What happens if my client is living with family / friends and has no set address or utility bills?

It is likely that the AML check will be returned as ‘referred’, meaning that the client cannot satisfy the risk criteria in terms of the number of positive results that are returned. In this case you will be required to make a decision based on your judgement.

What happens if the report comes back as a 'refer'?

It is ultimately your decision as to whether you would like to continue working with the client. Referrals are rare though as AML Search carries out multiple checks on many datasets to ensure that results are as accurate as possible.

Should I do another AML before completion?

This is down to your personal approach.